When it comes to delegation, many business owners find themselves struggling with how and when to give tasks to their team. It’s a delicate balance – you want to make sure that the work is getting done, but you also don’t want to overburden your team or micromanage them.
So, how can you coach your team on delegating and elevating tasks?
Delegating vs. elevating tasks
There’s a big difference between delegating and elevating tasks. Delegation is simply giving a task to someone else on your team to handle. Elevating a task is giving it to someone who can not only handle it but also add value to it.
For example, if you’re a project manager and you delegate a task to your team member, you’re simply asking them to complete the task. But if you elevate the task, you’re asking them to not only complete the task but also to find ways to improve it or add value to it.
When should you delegate vs. elevate tasks?
The answer to this question depends on a few factors, including the complexity of the task, the skillset of your team member, and the timeline.
If the task is relatively simple and can be easily completed by someone on your team, then delegation is probably the best option. This will free up your time to focus on more complex tasks.
However, if the task is more complex or requires a specific skill set, then you may want to consider elevating the task. This will ensure that the task is completed not only efficiently, but also effectively.
Here are some tips to make you better with both options:
1) Make sure everyone understands the company’s goals and objectives.
This will help ensure that everyone is working towards the same goal and that delegated tasks are still in line with the company’s overall plan.
2) Delegate intelligently.
Don’t just randomly assign tasks – take into account each employee’s strengths and weaknesses and try to match the task to the right person.
3) Be clear and concise when giving instructions.
Your team members should understand exactly what is expected of them and what the deadlines are.
4) Check-in periodically, but don’t micromanage.
It’s important to make sure that the task is getting done, but you don’t want to hover over your team member and second-guess their every move.
5) Be available for questions and concerns.
If a team member is struggling with a task, they should feel comfortable coming to you for help.
6) Give feedback – both positive and constructive.
Let your team members know what they’re doing well and where they can improve.
7) Be flexible.
Things change, and sometimes delegation needs to as well. If a team member is having difficulty with a task or there’s been a change in company priorities, be willing to adjust accordingly.
8) Reward good work.
A little recognition can go a long way in motivating your team.
9) Don’t take on too much yourself.
Delegation is about giving tasks to others, not about doing everything yourself. Know your limits and delegate accordingly.
10) Be patient.
Learning how to delegate effectively takes time – both for you and your team. Be patient and keep working at it, and eventually, you’ll get the hang of it.
Delegating and elevating is a key part of any manager or business owner’s job. By following these tips, you can learn how to delegate effectively and coach your team to do the same.